1. Registration
1.1 Registration for participation in the event shall be made exclusively online via the organiser’s exhibitor portal. Registrations submitted in any other form, in particular by post, fax or e-mail, are not possible. By finally submitting the registration via the corresponding button in the exhibitor portal, the exhibitor makes a legally binding offer to conclude an exhibitor contract. Before submitting, the exhibitor can review and correct all details entered. Receipt of the registration will be confirmed by e-mail; this confirmation of receipt does not yet constitute acceptance of the offer. The contract shall only be concluded upon admission by the organiser, which shall be issued in text form.
1.2 The registration shall not give rise to any claim to admission to the trade fair or to the allocation of a specific stand space.
1.3 The exhibitor acknowledges the exhibitor conditions as binding for himself and for all his staff and commissioners as well as for possible co-exhibitors of this event upon delivery of the registration.
1.4 The exhibitor is obliged to communicate any changes of his contact data immediately to the event organizer. All costs resulting from a delayed or omitted communication
of these data are at the expense of the exhibitor. The exhibitor is liable for the results from an inaccurate, incomplete or erroneous completion of the registration papers.
1.5 Deadline is 15 June 2027.
2. Admission
2.1 The event organizer shall decide on the admission of the exhibitors and the individual exhibition objects. The event organizer shall be entitled to limit the registered exhibition objects as well as to change the registered area and the stand variant due to conceptual reasons. The event organizer can reject registrations without stating reasons. Exclusion of competition must not be demanded nor promised.
2.2 The placement is carried out by the trade fair organizer according to criteria given by the concept and the topic of the trade fair and exhibition, the entry date of the registration not being decisive here. The trade fair/exhibition management can place competitors close to each other, if the concept allows that. The trade fair organizer does not have to communicate that.
2.3 The stand placement shall be communicated in written form, usually at the same time as the admission and announcement of the hall and stand number.
Complaints have to be made within 7 days upon receipt of the stand distribution in writing. Special placement requests that will be considered, if possible, are no condition for the participation.
2.4 Any changes of trade fair areas amongst exhibitors require the prior written consent of the trade fair/exhibition management.
3. Prices
Please refer to the latest registration papers, the technical guidelines and the online service portal for the prices and the applicable fees. The prices and fees listed there are binding. All prices stated there are net prices plus VAT.
4. Terms of payment
4.1 The tenant / exhibitor shall be obliged to transfer the payment of all invoices to the event organizer within 14 days upon receipt of the invoices.
4.2 The collection is carried out by authorized representatives of the event organizer.
4.3 The event organizer is entitled to demand a prepayment for trade fair services.
4.4 If the exhibitor is in default with his payment, every reminder will be charged with an administrative charge of €5. The assertion of further damages remains reserved.
4.5 As of the maturity, interests are due in the amount of 9 percent points p.a. above the valid basis interest rate, if the exhibitor is a trader. With the beginning of the default, default interests have to be paid in the legal amount. The event organizer can rescind the contract in case of the default of the exhibitor and claim damages for non-performance apart from the default damages.
4.6 If the invoice is not settled or not settled completely, the event organizer shall be entitled to refuse the exhibitor the entrance to his stand area at the beginning of the construction.
5. Withdrawal
5.1 The event organizer shall be entitled with respect to the exhibitor to withdraw from the contract if there is an important reason for that. An important reason is especially present if an application for the initiation of insolvency proceedings has been made or if such an application has been denied for lack of sufficient assets. The exhibitor immediately has to inform the event organizer about this.
5.2 Upon receipt of the order confirmation, a cost-free withdrawal of the exhibitor is no longer possible. Costs that possibly incur additionally are charged accordingly. Unaffected
by this is the right for termination for cause according to § 543 BGB [German Civil Code]. In this case there is no obligation to pay the rent.
5.3 The event organizer can consent to the wish to be released from the contract if the stand area that will be vacant can be allocated otherwise against payment. In this case the event organizer is entitled to claim a flat reimbursement for the caused costs in the amount of 25% of the participation fee without proof.
However, the exhibitor shall be obliged to pay the amounts in full, if and to the extent to which there is exhibition space that is not rented out during the event within the exhibition area that would have been used by the next tenant, if the exhibitor had participated in the event according to the contract and the subsequent renting is carried out in order to maintain the optical entire picture.
The occupancy of space that will be vacant by a participant that already has been admitted and allocated to the event by way of relocation does not constitute a case of other relinquishment in return for payment of the stand area.
5.4 In case of non-participation of a company that has been admitted as co-exhibitor, the co-exhibitor fee has to be paid in full.
5.5 For services that have been already ordered, the contract terms of the corresponding partner or of Koelnmesse GmbH shall apply.
6. Subleasing, co-exhibitors, permission to use the stand by third parties, sales for third parties
6.1 The exhibitor shall not be entitled to sublease the stand assigned to him completely or partially or to permit the use of the stand, to swap it or to accept orders for other companies without the approval of the trade fair/exhibition management.
6.2 The admission of a co-exhibitor, approved by the trade fair/exhibition management, is not free of charge. In case of an unauthorized subleasing or transfer of the stand to third parties, at least 50% of the rent of the stand plus VAT have to be paid, unless the trade fair/exhibition management requests the sublessee’s eviction of the stand.
7. Technical guidelines
7.1 The exhibitors will find technical guidelines, terms and house rules of Koelnmesse GmbH available for download from April 2027 at www.ost-messe.de.
7.2 With the technical guidelines you will receive among others the house rules of Koelnmesse GmbH, fire protection guidelines, safety regulations, technical data and
facilities of the trade fair hall, rules on stand construction and environmental protection.
The regulations stated there are binding and have to be observed. The exhibitor is liable for the correct implementation.
7.3 Additional services can be ordered from June 2027 in the online service portal, such as system stands, furniture, floorings, electrics, personnel, catering and much more.
8. Advertisement
8.1 Any type of advertisement, especially the distribution of printed advertising material and the targeting of visitors, shall only be permissible inside the stand.
8.2 The operation of speakers, music and photo performances and any type of audiovisual media - also for advertising purposes - by the exhibitor shall require the explicit approval and needs to be registered in time. A sound level of 82dB inside the stand area must not be exceeded.
8.3 Advertisement for third parties (except registered co-exhibitors) is not permitted.
8.4 It is generally admitted to take pictures and make films at the trade fair. However, the event organizer is not liable for the freedom of rights of third parties concerning the copies. Exhibited articles and trade fair stands of other exhibitors may only be photographed or filmed with the consent of the corresponding exhibitor. Exceptions are persons and companies taking pictures and making films for the use by the event organizer for advertising and reviews in print and online.
9. House Rules
The house rules of Koelnmesse GmbH are part of the exhibition conditions.
10. Construction
10.1 An earlier construction is possible from Tuesday, 19 October 2027 from 7 am. There will be an additional charge per exhibitor according to the price list. The regular construction days are Wednesday, 20 October 2027 from 7 am to midnight and Thursday, 21 October 2027 from 7 am to midnight.
10.2 The predetermined boundary descriptions of the stands may not be surpassed. Name and address of the stand owner have to be recognizable for everybody for the whole period of the event. A corresponding labeling has to be made. 10.3 Every exhibitor is obliged to equip his stand with flooring, back wall and possibly walls.
10.4 The event organizer is entitled to arrange the necessary changes or, if need be, the removal of the stand, in case of violations of the above stated design and equipment regulations at the expense of the exhibitor.
10.5 If the exhibitor does not respect the fixed time for the construction and dismantling, he has to bear the costs that emerged from this for the event organizer and possible third parties.
10.6 Exhibitors have to observe possible guidelines on infection protection during the stand construction. This also contains possible last-minute official guidelines. The exhibitor has to bear possible additional costs.
11. During the trade fair
11.1 Mandatory attendance
The event organizer is entitled to dispose of the stand differently if the construction of the stand has not begun until 10 am on the day prior to the opening (Thursday). The exhibitor is obliged to occupy the stand during the whole trade fair period and to staff it.
11.2 Products
The exhibitor has to comply with the relevant legislation as amended from time to time (e.g. statute governing restaurants, trade law, hygienic prescriptions, Foodstuffs and Commodities Act, regulation on beverage dispensing systems). If the exhibitor does not comply with his cleaning- and disposal obligation or with the selling or delivery of food and beverages at his stand, not even after a warning, the event organizer shall be entitled to close the stand or the sale outlet. The rules of the law about technical working materials and consumer products (Equipment and Product Safety Act, as amended from time to time) have to be observed. As proof the following documents have to be held available at the stand by the exhibitor:
EC Declaration of Conformity or Manufacturer’s Declaration of Conformity according to supplement II of the Machinery Directive as well as the manual according to supplement I no. 1.7.4 of the Machinery Directive. In case of demonstrations the necessary provisions for the safety of people have to be taken by the stand personnel. The stand personnel are also responsible for the guarantee of the exclusion of unauthorized switching operations.
11.3 Surveillance
The general surveillance of the trade fair object is taken over by the organizer without liability for losses or damages. The exhibitor has the obligation of care for the stand and the exhibits as well and to guarantee fire prevention security. The exhibitor can request stand security staff from a security firm authorized by the Koelnmesse GmbH with the corresponding order form in the online service portal. The length of stay of the stand personnel within the trade fair is limited to 7 pm. There is only the exception for the areas taking part in an official trade fair party. The exhibitor may not authorize the stay of persons at their stand during the night.
11.4 Demonstrations
Hallway areas may not be used for audience areas. Demonstrations have to be organized in a way not to impair considerably the hallways. The agents of the event organizer decide in case of doubt or conflict.
12. Dismantling of stands
The dismantling of the stands can be carried out on Saturday, 25 October 2025, from 5 p.m. until midnight and on Sunday, 23 October 2025, from 7 am to 6 pm and must be completed in that period.
The dismantling of the stands may only be carried out after the end of the event on Saturday, 25 October 2025 after 5 p.m without exception. No stand may be cleared completely or partially before the end of the trade fair/ exhibition. Offending exhibitors must pay a contract penalty in the amount of half of the stand rent.
13. Waste before / during / after the event
Waste or residues produced during the event or while constructing/ dismantling the stand, must be disposed of by the person responsible for the waste. The person responsible for the waste is obliged by law to carry out the appropriate disposal. (Laws on avoidance, recycling and disposal of waste from 27 September 1994, BGBL/1 S 2705 [Federal Law Gazette]). You can find further information on waste disposal, order forms and processing in the online service portal.
14. Water and electricity
An energy lump-sum will be added to the stand area. It contains water and electricity consumption for three-phase and alternating current. An electrical connection with alternating current is mandatory for every stand (according to the price list). If you need a water or heavy current connection, you have to book this via the online service portal.
15. Official authorizations, legal regulations
As a basic principle, the exhibitor has to obtain the official authorizations. He is responsible for the compliance with regulations concerning trade law, police law, health law and with other legal regulations.
16. Liability / Insurance
16.1 The event organizer does not assume any liability for damages at trade fair/exhibition objects and at the standard equipment as well as for consequential damages. If demonstrably the event organizer is to blame, the liability is limited to intent and gross negligence.
16.2 The execution of the event is subject to the requirements of the venue regulations.
16.3 The exhibitor is liable for all damages being caused by his participation to the event organizer. His own default is equal to the default of his assistants as well his relatives and agents.
16.4 The exhibitor is liable for all damages suffered by third parties or the event organizer at the exhibitor’s stand or caused by his actions.
17. Reservations (cancellation, interruption, transfer, closing of event)
17.1 The event organizer is entitled to postpone, shorten, to prolong or to cancel an event as well as to close it temporarily, finally, partially or totally, as long as the occasion requires such a method, if there are compelling reasons, reasons not caused by him or unforeseen events, such as force majeure, natural disasters, war, strikes, terror, massive outage or failure of traffic-, supply- and/or communication links, epidemics or pandemics.
The event organizer will inform the exhibitor immediately about this, unless a case of force majeure also prevents him from doing that. The exhibitor in this case does not have the right to compensation for damages caused by this.
17.2. If the event is cancelled due to one of the cases listed in 17.1, the exhibitor is obliged to bear the costs for services that already have been rendered to the exhibitor, on request of the event organizer.
17.3. Cases of force majeure that prevent the event organizer or his service partners totally or partially from fulfilling their obligations, discharge the event organizer from his obligations until the force majeure no longer exists. The event organizer will inform the exhibitor about this, unless the event organizer is also prevented from doing so due to a case of force majeure. The impossibility of a sufficient supply with auxiliary materials such as electricity, as well as strikes, lockouts and administrative interventions – shall be equated with a case of force majeure – unless they last only for a short period of time or are caused by the event organizer.
17.4. Legal consequences
– In case of a complete cancellation before the beginning of the event, the exhibitor remains obliged to pay a suitable amount to be determined according to reasonable discretion by the event organizer, at the most however until 15 % of the participation price for general reimbursement of costs.
– Furthermore the costs for the already rendered services to the exhibitor have to be born on request of the event organizer.
– With the beginning of the point of time of the cancellation, the event organizer shall be free from his contractual obligation to perform.
– In case of a transfer (concerning venue or time) or a shortening of the event period before the beginning of the event, the contract of trade fair participation applies completely, unless the exhibitor objects to the event organizer in writing, not immediately, but within two weeks upon receipt of the information. In case of an objection the exhibitor has to pay an amount of up to 15 % of the participation price.
– In case of a premature termination (cancellation, shortening), a temporary interruption or a partial closing after the beginning of the event or in case of a delayed beginning, the exhibitor’s obligation to participate in the part of the event that has not been cancelled and to pay the complete participation price remains in place. The event organizer has to proportionally refund expenses to the exhibitor that do not incur to him due to the termination or the partial closing (spared expenses).
17.5. Cancellation of event due to economic reasons
The event organizer is entitled to refrain from carrying out the event using equitable discretion and under consideration of justified interests of the trade fair participants, if the economic sustainability cannot be reached, or if the state of registrations shows that the industry overview intended by the event is not guaranteed. With the cancellation the mutual obligations to perform of the contractual partners do not apply. The event organizer is obliged to reimburse payments already made by the exhibitors, insofar as the paid performance has not been rendered at the time of the cancellation. Exhibitor’s claims for reimbursement of expenditures that already were carried out for a participation in the event or for damages cannot be deduced from the cancellation.
18. Data privacy statement
18.1 The personal data you provide for your registration are conducive to the contractual, smooth processing of the event. They are collected, stored, processed and if need be, passed on to third parties, that are assigned to handle the event (Verlagsbüro Lutz, RAW ’n’ Restless GmbH, Koelnmesse GmbH). The data processing at the event organizer as well as at the assigned third-party companies is subject to the DSGVP (General Data Protection Regulation), the passing on is contractually regulated.
18.2 The exhibitor expressly agrees to the data processing with his registration.
18.3 The data are stored subject to withdrawal and used for following events and its advertisement.
18.4 An objection is possible at any time, unless the order processing is thus made impossible or other rules apply due to legal regulations.
You can find further information on the data processing of the event organizer at https://ausstellerverwaltung.ost-messe.de/en/privacy-policy
19. Final Provisions
19.1 Place of execution and court of jurisdiction for all mutual obligations, including all payment obligations, is Geislingen an der Steige, if the contracting partner is a trader, legal entity of public law or if the contracting partner has his place of business or general court of jurisdiction not within the Federal Republic of Germany.
19.2 Legislation of the Federal Republic of Germany shall apply. Application of the United Nations Convention on Contracts for the International Safety of Goods (CISG) is excluded from this contract. The German text of all contractual documents applies.
19.3 The exhibitor bears in any case the costs for pretrial debt collection (detective agencies, collection agencies, lawyers). If and insofar as the exhibitor succumbs to the event organizer in a legal dispute, the exhibitor bears the costs for the trial and the necessary legal representation, especially for lawyers, courts, interpreters, experts and witnesses as well as the costs for the translation of all documents introduced in the trial or trials.
20. If a provision of this agreement is or becomes legally invalid, the validity of the remainder of the agreement shall not be affected thereby. The invalid provision shall be replaced
by a provision which in a legally permissible manner economically comes as close as possible to the intended result of the invalid provision.
October 2026
C. Maurer Fachmedien GmbH & Co. KG, Geislingen/Steige